How to Become Certified as a QuickBooks ProAdvisor ?

QuickBooks is the revolutionary new way of handling organizational accounts and financial tasks. With the help of the various features and functions, organizations and accountants alike can ensure that reports, expenses, transactions, and bills are in order. In this regard, certification to become an expert in QuickBooks can come in handy, making you a sought-after professional in the department who can assist clients and organizations in making use of all that QuickBooks has to offer! Today, we will discuss how you can become a certified QuickBooks ProAdvisor and its benefits for you as a professional.

quickbooks proadvisor

The road to becoming a QuickBooks ProAdvisor is easy – you simply have to undergo the training for the process. However, there are a few things you need to check:

  • Whether QuickBooks ProAdvisor training is available in your country;
  • Prerequisite qualifications and certifications:
    • Online or Desktop Certification for QuickBooks: No prerequisites required.
    • QuickBooks Enterprise Solutions: Minimum 1 year of QuickBooks Desktop Certification test.
    • QuickBooks Point of Sale: Minimum 1 year of QuickBooks Desktop Certification test.
    • Advanced Certification: Currently valid QuickBooks Online Certification.

Only after meeting these requisites regarding your qualifications and QuickBooks availability can you take the first steps towards becoming a ProAdvisor.

Sign Up for QuickBooks Online Accountant

A little different from QuickBooks ProAdvisor, the QuickBooks Online Accountant service is made for accountants in order for them to collaborate with their clients through QuickBooks Online. Through collaborating in this way, accountants can review transactions, maintain records, and meet all requirements associated with managing the reports and records of their clients. This makes the task of organizing transactions for end-of-year reporting much easier and efficient. For signing up for QuickBooks Online Accountant, accountants can create online Accountant firms directly from the Intuit website or through an invite provided to them by their client.

Prepare for the QuickBooks ProAdvisor Certification Exam

In order to become a certified ProAdvisor, accountants are required to sit for the exam and receive at least 80% marks, or else, take the retake exam to appear again. However, you need to prepare for the exam properly if you are to clear it with flying colors. For this purpose, the ‘Training’ feature in the QuickBooks Online Accountant tool can be the best resource you can get. Get to know more about the modules in the training process on the QuickBooks Online Accountant platform below.

QuickBooks Online for Accountants

QuickBooks Online for Accountants is a platform specifically made for accountants to access the QuickBooks files and records of their clients online. Since it is a feature that allows collaborative management of the account between the client and their accountant, it is a highly efficient tool. This feature also increases efficiency in managing accounts along with enhancing efficiency in the way potential errors are identified in record-keeping. Since all transactions can be monitored and checked regularly, this makes the process of year-end reporting much easier, leading to overall enhanced efficiency and collaboration between clients and accountants. The following are the few things you can collaborate with your client on, using QuickBooks Online Accountants.

Getting started in QuickBooks Online Accountant

The QuickBooks Online Accountant platform can be efficient only if you set it up properly to meet all your needs. Module 1 of the training process will familiarize you with the basic requirements to get started with using the platform to get the maximum efficiency out of it, which are:

  • Sign up for QuickBooks Online Accountant: First of all, you need to sign up for the service. You can sign up on the website or through an invite sent by the client.
  • Add clients: After signing up, you will need to add clients. You can add all clients in one profile, even those who do not use QuickBooks.
  • Connect to QuickBooks Online: QuickBooks Online is the product that your clients will be using. So, connect your profile to their account and then manage their accounts efficiently. You can also introduce more features later.
  • Navigate through the platform: After setting up your profile, spend a few hours just navigating and familiarizing yourself with the platform. This will help you use it more efficiently in the future.

Your client’s QuickBooks Online

Module 2 of the training process will familiarize you with the importance of connecting your profile to your client’s online account, which is a crucial step in managing their accounts easily. After you have connected your account with them (as explained above), you can interact with each client through the ‘Clients’ menu on your dashboard. Here, you can get access to a variety of information on your client, along with the status of the task that needs to be done regarding their accounts. You can also update client info, make clients inactive, and make them active again from this tab itself.

Sales and customers

Module 3 of the training process will familiarize you with sales and customers, with which, you can also manage sales and customers on behalf of your client. You can track invoices, bills payable and bills receivables, and check invoices for sales. You can also manage customer payments efficiently to ensure that the transactions are up-to-date and that your client earns profits in the financial year.

Expenses and vendors

Much like how you can manage sales and customers, you can also use the QuickBooks Online Accountant platform to manage and track expenses and vendors as well. This will be taught in Module 4 of the training. The QuickBooks Online Accountant platform also allows you to create invoices, manage client invoice payments, track vendors under accounts payable, and ensure that all dues are paid in time. In this manner, the platform helps accountants manage organizational financial health in real-time.


QuickBooks allows customers to directly link their profile with their bank accounts. Module 5 of the training process will familiarize you with this process since you will be working in collaboration with your clients through the online accounting platform. You will learn the best practices with regard to banking, adding transactions by categories, managing bank feeds, sales, expenses, bill payment, etc.

Building blocks for reporting

In module 6 of the training program addresses all aspects regarding reporting client transactions and activities. You will learn the process of creating a chart of accounts, balance sheet, profit and loss accounting, liabilities and equity, COGS, and much more regarding accounts payables and accounts receivables. In this manner, you will learn to eliminate the need for a manual reporting system altogether, managing all reports within the same platform.

Bringing clients into QuickBooks Online Accountant

Since the core of the QuickBooks Online platform is collaboration and cloud-based operations, you need to learn how to give others access to your profile to begin collaborating. In this module, you will learn how you can bring your clients into your QuickBooks Online Accountant platform. You will also learn the methods of importing client data from their QuickBooks Online so that you can manage all clients within your dashboard efficiently.

QuickBooks Online Certification

The QuickBooks Online certification allows you to become a certified and verified individual capable of managing accountancy tasks through the platform. For this purpose, the certification exam is a crucial step that will test you on your knowledge regarding navigating through the many functions and features efficiently so that you can make the most out of the program. Here are the different modules that you will come across when preparing for the QuickBooks Online Certification training program on your dashboard.

QuickBooks Online solutions for clients

This module will familiarize you with the process of how you can use your QuickBooks Online Accountant to provide the best solutions for your clients. This module will be an introduction to the various aspects and topics associated with the platform and prepare you for the more in-depth modules later down the road. In this module, you will learn to understand client needs, billing options, and create a QuickBooks Online ecosystem with your clients.

Client onboarding

The second module will familiarize you with the essential stages involved with on-boarding your clients to the QuickBooks Online platform. Essential on-boarding tasks, such as creating a chart of accounts, setting up vendor lists and customer lists, products and services lists, and adding vendors and customers are a few essential topics that will be addressed in this module.

Special client onboarding tasks

Apart from the basic on-boarding tasks, there are a set of special on-boarding tasks that are also needed for yourself and your client to make the most of the two platforms. In this regard, this module will deal with the process of setting up sales tax, payments, adding apps for your clients, steps involved in the customization of sales forms, and managing client access, apart from establishing individual access levels for the team.

Managing your clients and work

In order for you to manage their account in the best way possible, you need to be able to manage the information you get from the client dashboard for the highest efficiency. To familiarize you with such crucial tasks, this module will touch upon managing client subscriptions, team access levels, client lists, client requests, and the entire team in general.

Supporting your small business clients

Small businesses are the most common users of the QuickBooks platform. Therefore, you need to be well-versed in how you can provide assistance to them and help them use the platform efficiently. For this purpose, this module will teach you to utilize many features, such as estimates, vendor credits, customer statements., undeposited funds, and credit memos, among many others. You will also learn how to use the features of “Deposit Transactions,” “Online Payments,” and “Journal Entries and Transfers.” In this way, you can sufficiently and expertly support your small business clients to gain the most efficiency with using the system.

Banking and tools

As an accountant, you will need to look at bank feeds to record and manage transactions. In order to achieve this, this module will teach you how to add receipts, match them to transactions, use reconciliation tools, and use recurring transactions. You will also learn the process of managing bills, creating bank rules, and excluding transactions as you deem fit for balancing accounts.

Reporting and analytics

Reporting and data analytics is one of the basic tasks involved with managing the accounts of an organization. For this purpose, one of the first things taught in this module is how and why the reports are essential for the clients. Following this, you will be taught how you can use the platform to create basic financial reports that can successfully answer the different questions regarding the performance of your client.

Close the accounting cycle

Closing the accounting cycle after each financial year or a certain period needs precision. You will learn how to do so in this module, by learning activities and tasks, such as reclassifying transactions, preparing for taxes, writing-off invoices, closing off the books for the period, identifying key year-end tasks and the next steps to be taken. 

QuickBooks Online Advanced Certification

The QuickBooks training programs come in different levels for accounts on different levels of professional competence. And the QuickBooks Online Advanced Certification introduces you to the advanced concepts of the platform. For ease in understanding and delivering the training, it has been divided into 10 modules. On completion of these modules, you will become capable of using advanced QuickBooks features, assessing client needs to use workflows and special transactions, solving complex problems, preparing customized reports, and setting up new clients from scratch.

Advanced categorization

Categorization is a crucial feature provided by QuickBooks Online. In this module, you will learn how you can record and categorize transactions on the basis of location or project. Depending on the outcomes of such tasks, you can efficiently advise your client on the best course of action for further growth and development of their business.

Advanced features

Module 2 in the course familiarizes you with the various advanced features of the QuickBooks Online and QuickBooks Online Accountant platform. You will learn how to use the billable expenses and time features efficiently. You will also learn the process of creating delayed charges on any invoice.

Advanced banking

Comprehensive banking is one of the most efficient features of QuickBooks Online and through this module, you will understand how banking feeds work. Following this, you will also learn the best practices associated with troubleshooting common issues that interfere with reconciliations. Furthermore, optimizing and reporting bank rules from one company to the other is another feature you will become proficient in through this module.

Advanced reports

Customized reports are essential for different organizations, and this module enables you to create such reports by highlighting areas of the company’s performance that are worth noting. Through understanding the usage of filters and adjusting rows and columns, you can create customized and advanced reports.

Inventory management

With QuickBooks, inventory management becomes incredibly easy, and with this module, you can easily set up, monitor, and manage stock and inventory. Tasks like valuation adjustments and establishing “periodic inventory systems” is another crucial task you will learn in this module.

Sales tax

Automated taxation is another feature that accountants using the platform can make use of. Thus, through this module, you can learn the process of setting up the same, along with calculating tax liabilities, creating tax-only transactions, and adjusting the said tax liabilities.

Special transactions

Special transactions allow accountants and businesses to customize the platform as per their needs and the operations of the business. Thus, in this module, you will learn a bit more about such special transactions, such as recording prepayments and recording any bounced checks.


Compatibility with international clients and methods of payment is one of the crucial requirements of QuickBooks, especially in the growing volume of businesses with internationalized operations. In this regard, you can use the platform to set up such multi-currency payment options to make the workflow more efficient and adjust operations accordingly.

End-of-period activities

End-of-period activities are crucial in order to close the accounts and books in a proper manner. In this regard, this module will teach you the various key activities that accountants need to do in order to close the books. Tasks such as reviewing lists, writing off invoices, identifying and rectifying inventory balance are included in this module.

Complex conversions

Transitioning from QuickBooks Desktop to QuickBooks Online can be a huge change for clients, especially small businesses with little to no experience. So, with the content taught in this module, you will be able to assist such organizations in moving all operations to QuickBooks Online. You will be taught the most crucial areas to address when planning such a transition and what you are required to do on completion of the transition process.

After having gone through the detailed training modules, it is now time to take the exam. As mentioned above, you will need to score at least 80% in the exam to become certified. The actual exam involves answering 50 Multiple Choice Questions (MCQs), out of which, you will need to answer at least 40 correctly. You must take the exam within 1 year from the date of purchase. However, if you do not pass the exam, then you will need to purchase a “Retake Exam” and take the exam once again.

Complete Your ProAdvisor Profile

After you have passed the exam successfully, you will need to work on making your ProAdvisor Profile attractive to attract leads and clients. The profile will act as an advertisement of your skills, your certification, and your abilities in providing assistance to other companies. Follow these steps to create your profile:

  • Step 1: In QuickBooks Online Accountant, select ‘Profile.’
  • Step 2: Curate your profile.
  • Step 3: Click the ‘Edit’ option to make changes. Then click on ‘Save’ to save them.
  • Step 4: In the ‘Profile’ option, click on ‘Publish Profile’ to publish it.
  • Step 5: Enter all the required information.
  • Step 6: Upload a photo of your Govt. issued ID where your face is clearly seen and in one of these formats: PNG, JPG, JPEG, or PDF.
  • Step 7: Click on ‘Submit’ to complete the process.

You also need to keep updating your profile to attract more leads and as per any changes in your professional capabilities and qualifications. You can have a look at this sample profile to see what a well-made ProAdvisor Profile should look like.

Benefits of Being a ProAdvisor

The overall benefits of becoming a ProAdvisor include growth of the firm and your skills in terms of accountancy and using QuickBooks for accountancy. However, more detailed benefits include:

  • Personal growth through centralized leads: On becoming a ProAdvisor, you earn points and are entered into the “Find-a-ProAdvisor” database for free, exposing you to an unimaginable number of leads.
  • Higher pay structure: Since the certification acts as an upskill, you become more qualified to provide services to clients that they will be happy to pay more for.
  • Access to exclusive training and opportunities to work with more challenging clients: By becoming a ProAdvisor, not only will you be familiarized with an entirely new network of professional accountants, but you will also get opportunities to work with prestigious clients, enhancing your portfolio.


In this manner, the QuickBooks ProAdvisor certification process can indeed become a huge asset for your professional growth. By simply passing an exam, you will be able to open a plethora of new opportunities for you that enhance the way you work as a professional accountant. And by constantly upskilling yourself with the different levels of ProAdvisor Qualifications, you can ensure that you are transforming yourself into a more capable, competent, and trustworthy professional. So, get started on this journey towards your professional development today and take the certification exam to become a ProAdvisor.

Apply for Certification